Project Coordinator - Vaughan , ON

Full-Time
Posted On Jan 11

Position Overview

The Project Coordinator is responsible for assisting the Project Managers with assigned projects and assisting with compliance of office procedures. The Project Coordinator will handle the flow of paperwork from the inception of the project thru the close out of the project. The Project Coordinator will handle multiple projects simultaneously in different stages. Significant organizational skills are required for each job to run smoothly.

Key Functions & Duties:

Duties and responsibilities include but not limited to:

  • Schedule hand off meetings, send out invites, and coordinate meeting logistics
  • Assist PM & Superintendent as directed to help execute the project
  • Work with project team to streamline and improve processes and procedures
  • Creating and maintaining all project files, physical and electronic
  • Obtain contract from client, submit to legal for review or markups, and route for proper signatures.
  • Request Bonds and Insurance
  • Assist in the processing of submittals and coordinating with suppliers all the way through approval
  • Tracking and logging startup & closeout requirements
  • Issue POs, Subcontracts and Change Orders as directed
  • Collect, verify and process material delivery packing slip and verify against POs
  • Create, track and log Requests for Quotations from subcontractors and suppliers
  • Maintain up to date license and insurance information on Subcontractors
  • The main person to interface between the project and accounting insuring that Invoices, billings, job cost, AP & payroll are processed thoroughly, accurately and timely
  • Process monthly billings and maintain contact with client
  • Collect, organize, and archive daily work reports, daily logs, load tags, subcontractor daily reports and truck tags, using standardized company electronic document control procedures
  • Collect and log transportation and disposal information
  • Participate in weekly operations meetings
  • Execute and submit pre-qualification questionnaires.
  • Assist estimating department with Bid Packages and proposals, creating bid forms per bid documents, obtain bid bonds and Certificates of Insurance.
  • Other administrative duties as directed by management

Skills and Qualifications:

  • Experience in the demolition industry preferred
  • Associate Degree or higher preferred or equivalent work experience
  • Self-starter with the ability to work under pressure while meeting critical time frames on multiple tasks/project
  • Excellent organizational, interpersonal and time management skills
  • Ability to critical think and work independently
  • Good verbal and written communication skills
  • Communicates clearly and concisely, both orally and in writing
  • Ability to work with multiple levels of management with a professional demeanor
  • Works independently in the absence of supervision
  • Attention to detail in relation to accuracy of database entries and quality control checks of documents
  • High proficiency in MS Office Suite; Word, Excel
  • Valid Driver’s Licence

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Please forward applications to: mhundal@empirecommunities.com